Speed
Accuracy
Security
Electronic Data Interchange (EDI)
Electronic Data Interchange is the electronic exchange of business information using a standardized format. Companies exchange information between each other electronically instead of using paper docs, reducing expenses and boosting productivity in the process.
Redok provides EDI services to companies of all types and sizes. Our system is complex on the inside but easy to use on the surface. Clients can access it online via their favorite web browser, and have the option of implementing complete integration of the EDI process from one business to another (B2B), which is fully automated.
Redok Web
Instant access through web browsers. All you need is a standard browser such as Chrome, Firefox, Edge, Opera, Safari or Brave. From there, you can access our support program for the exchange of electronic documents. Our system has numerous safety measures that guarantee the production of valid documents, while it warns users about any faulty elements.
Redok Direct Connect
For companies whose workflow is intense, Redok Direct Connect is the perfect choice. Document exchange is fully automatic, meaning no human interaction is needed. Based on the format of your choice, we will seamlessly implement our system to your business model.
Our system is accessible via the Secure File Transfer Protocol – SFTP and the Applicability Statement 2 – ASF protocol, as well as our online service. There is no downtime, as our system is always online and ready for use. Documents are exchanged in real-time.
Users can view statistics about the documents they sent and received. Detailed descriptions and error logs are available for documents sent, while users also have access to error logs for expected documents.
Redok Direct Connect access is meant for companies at a high level of business process digitalization. Redok Direct Connect uses automated processes to create electronic documents in your business system, and deliver them to Redok’s system and your business partner.
Redok Web access is meant for companies which are not currently at a high level of digitalization (without an ERP system) and therefore are not able to use Redok Direct Connect.
Redok Web does not require any changes to your existing system and you can create electronic documents freely.
The exchange of electronic documents can be done between any two business entities in the Redok system. For a complete reference list of all our users, please contact us at info@3.68.184.17.
After you have chosen a partner to exchange electronic documents with, your method of accessing the Redok system (Redok Direct Connect or Redok Web), and defined the format and the manner of exchange, you’re ready to start your test period.
In the test period, the validity of the electronic document’s structure and the entered data is checked. For testing purposes, electronic documents need to be created based on their paper counterparts. By checking the structure and comparing it to paper document we can confirm the validity of the electronic document.
The technical prerequisites depend on the type of access you opted for: if you opted for Redok Web acces, all you need is a computer, an internet browser, and an internet connection.
If you opted for Redok Direct Connect access, you need to define the connection type and the electronic document format you will be using in the exchange. For all additional questions, please contact us via phone +385 1 4091 288 or e-mail info@3.68.184.17.
If the partner you wish to exchange electronic documents with is using GLN in their business systems, you also need to use it in the electronic exchange of documents.
A Global Location Number (GLN) is a numerical code which identifies a legal, functional, or physical location in a business or organizational structure. Global Location Numbers can be used for identifying anything that has or could have an address. For instance: companies, departments, rooms, factories, shelves, delivery points, or EDI network addresses.
Web EDI Supplier Portal
Expand your network
The Web EDI Supplier Portal enables suppliers without EDI capabilities to access the automated business processes of larger enterprises and streamline their collaboration with them. Small suppliers often lack their own IT infrastructure and enterprises normally want a fully digitized supply chain — this module is a win for both.
Automate operations
The supplier uses the Supplier Portal to receive purchase orders and organize the delivery of goods. The Portal automatically creates traceable documents for those purchase orders, such as confirmation, delivery note and an invoice, effectively cutting their workload and simplifying the ordering process.
Communicate digitally
An enterprise can communicate with its suppliers in a standard B2B/EDI way: the documents are sent to and received by suppliers using a web interface that is a part of the Redok system.
Free up valuable time
Using the Supplier portal considerably shortens the process of ordering from suppliers. For enterprises with a large number of small suppliers, this can offer an incredible time-saving benefit.
Document Vault
Knowing where your documents are at any given moment is one of the key elements to running a successful business. Redok are dedicated to providing our clients with a document storage system that guarantees their safety and is in accordance with all relevant legislation.
Our servers are secured with impenetrable computer protection. Documents are accessible online for inquiries, tax inspections, and audits. Clients can easily transfer docs from one archive to another. Redok can deliver all your e-docs per your request.
Here’s what our e-doc archiving system can do for your business:
Reduce costs up to 75% after one year of use
Quick document access
Simple search functions
Fast and simple document distribution
More affordable and compact archive space
Absolute document security
All exchanged documents are stored according to the highest security standards in our data centre and can be delivered to you on an electronic medium of your choice.
E-invoice
Just like traditional printed invoices, but in digital format, electronic invoices or e-invoices for short are used in everyday business interactions. Redok creates and delivers e-invoices for you, making your business process faster, simpler and far less stressful.
One of the biggest benefits of using e-invoices is time management: Processing an e-invoice is ten times faster than processing a traditional printed invoice.
ADVANTAGES
FOR THE ISSUER
Probability of human error is reduced.
No printing, packaging and postage costs.
Instantaneous invoice delivery.
Notifications on the invoice delivery status.
Convenient electronic invoice archive.
FOR THE RECIPIENT
Probability of human error is reduced.
Fully automated invoice exchange process.
Faster processing and payment.
Secure electronic invoice archive.
Direct communication between business systems.
Speedox Delivery
Knowing where your documents are at any given moment is one of the key elements to running a successful business. Redok are dedicated to providing our clients with a document storage system that guarantees their safety and is in accordance with all relevant legislation.
Our servers are secured with impenetrable computer protection. Documents are accessible online for inquiries, tax inspections, and audits. Clients can easily transfer docs from one archive to another. Redok can deliver all your e-docs per your request.
User-friendly document delivery
Schedule delivery times
Track the flow of your document
Receive reliable status notifications
Eliminate misplaced emails
Control access to the system
Full status control
The sender uploads and sends a document to a single, or multiple, recipients. The sender can see if and when the document was received, opened, and downloaded. If a recipient fails to download a sent document, it is automatically redelivered.
ERP & EDI integration
Speedox users can exchange documents with clients and partners who sit outside their EDI network. Documents are sent from the Redok platform and are received by the recipients email system with the additional option that the sender can always check via the Redok Portal to see if the sent document was downloaded by the recipient.
Web EDI Customer Portal
Web EDI Customer Portal is a module enabling larger enterprises to easily integrate those customers without EDI capabilities and allow these customers to access their automated business processes. It allows distributors to fully digitalize wholesale channels and reach all of their business customers.
Knowing where your documents are at any given moment is one of the key elements to running a successful business. Redok are dedicated to providing our clients with a document storage system that guarantees their safety and is in accordance with all relevant legislation.
Our servers are secured with impenetrable computer protection. Documents are accessible online for inquiries, tax inspections, and audits. Clients can easily transfer docs from one archive to another. Redok can deliver all your e-docs per your request.
Here’s what our e-doc archiving system can do for your business:
Reduce costs up to 75% after one year of use
Quick document access
Simple search functions
Fast and simple document distribution
More affordable and compact archive space
Absolute document security
Present your wares
Web EDI Customer Portal is a module enabling larger enterprises to easily integrate those customers without EDI capabilities and allow these customers to access their automated business processes. It allows distributors to fully digitalize wholesale channels and reach all of their business customers.
Tailor your offers
One particularly helpful feature is the complete flexibility and control to customize offers, product ranges and prices that are specific to an individual customer and hidden from all others.
Make ordering easy
The Customer Portal offers new and existing customers a familiar backdrop — one of a webshop. It holds product catalogs with detailed product features and price lists, making it easy for customers to browse, select and order.
Be fast and error-free
The entire trading channel is fully digitized — once the customer places an order, it kicks off a series of events. The supplier’s information system receives the purchase order and the order processing system automatically checks inventory; if the order is verified, it creates a log in the sales ledger. The order is then dispatched along with delivery information and the customer is billed by the invoicing system.
A simple process with added-value
The process minimizes phone and email communication and accelerates and streamlines the trading transaction. The Redok Extended EDI system continually tracks and records the timely delivery of every piece of documentation to all connected parties.
Enter the new world
Redok is one of the founders of the EEDIN Association, which brings together EDI providers from several European countries to connect local EDI providers and ensure their international visibility. Through the EEDIN network, we can connect with major European retailers, wholesale companies, the automotive industry, and other large partners. All EEDIN members are professional EDI companies with a high quality of their services. In this way, we can offer our clients a large international network comparable to the world’s largest EDI providers, combined with our professional approach and individual solutions.
More information is available on the official website of the association: eedin.eu